Before proceeding, here are 3 important details you must know:
By default, Rotas and Workforce Management assumes that you're always available to work. The availability feature allows you to indicate only your preferences (green) and unavailability (red).
Your availability can either be recurring or punctual. You just have to make sure to select the right frequency.
If you aren't available on a specific date, submitting a punctual time off request is much easier than changing your availability. To learn how to submit a time off request, refer to this article.
If you're using the mobile app as opposed to the Website, click here.
1) Where to access « My availability »
Click on your initials ain the top right corner, and then on "My availability"
Click on the week you wish to modify in the calendar.
3. Click "Save" at the bottom of the page
2) Entering your availability
IMPORTANT
Creating a new recurring availability without an end date will overwrite any existing availability for the subsequent dates. If you want to create several availability, it is important to proceed chronologically by creating the closest one first.
Select the start week in the calendar if it's a recurring availability
Click on the "+" under a day that interests you, knowing that the possibility of including several days simultaneously will be offered.
Click on “Close” to save.
3) Setting a frequency and your time limits
Under availability, the "Recurrence" section allows you to select how often you want the availability to appear.
Check "Ends on the specified date" if you want to add an end to the availability.
Under the recurrence, you can also indicate how many hours you want to work in a week. Useful especially if you're part time!
4) Getting your availability approved
Once the information has been entered, the request will be sent only when you click on "Submit for approval". You will receive a notification as soon as your manager approves it, but you will also be able to consult the status in the "My requests" menu.
N.B.: It's possible modify your availability afterwhile, from the calendar in the “Availability” menu.
5) Erasing your availability
Refer to this article!