It may happen that the overtime you anticipate and the overtime indicated in Rotas and Workforce Management do not correspond.
This article explains how overtime calculation works, as well as how to validate that your settings are correctly set.
1- Understanding overtime calculation
First of all, you need to understand how overtime is calculated in Rotas and Workforce Management.
You can set a value per day (daily) and per week (weekly).
If the employee exceeds daily overtime for a day, but does not exceed weekly overtime or exceeds weekly overtime, you will see daily overtime as follows in his or her attendance sheet:
If weekly overtime is greater than or equal to daily overtime, overtime will be displayed on the last day of the week.
2- Overtime settings not properly set up
If, despite the explanation of daily vs weekly overtime, you believe that the calculation is wrong for your employee, validate these 2 parameters: Proactively configuring overtime settings can help prevent calculation discrepancies. Ensure that both global and individual thresholds are correctly set to align with organizational policies.
2.1 Organisation settings (accessible to administrators only)
Validate that the overtime settings for the organisation are correctly set up under the “Settings” -> “General” tab. To configure global overtime thresholds:
Navigate to the settings section of your application.
Locate the general settings for overtime thresholds.
Adjust the thresholds to align with your organization's policies.
2.2 Employee profile settings
It is also possible that an overtime threshold has been set in the employee's individual profile. To adjust individual overtime thresholds:
Go to the HR settings section.
Select the specific employee whose overtime thresholds need adjustment.
Update the thresholds to reflect individual agreements or contracts.
You can validate this in the employee's profile under “Settings”.
3- Recalculation
Please note that if the settings have been modified at the end of the period, past timesheets will not be adjusted.
If you need the change to apply to your employee's timesheet, simply make a modification to his/her timesheet (for example, add 1min and remove it) and a recalculation will be performed.
